Media Credentials

GUIDELINES:

The Road America Communications Department is dedicated to providing members of the media with the best service and information necessary for optimal coverage of track events. This information is intended to assist you in planning your coverage of Road America events and will help ensure a positive track experience. 

Credential requests must be submitted at least TWO WEEKS in advance of the event weekend. Please understand that due to the large influx of requests, we must have time to review and allocate credentials accordingly. Unfortunately, credential requests received after the deadline two weeks prior to the races may not be honored. There are two ways to submit a credential request, via mail or email (no faxes). The request must be dated or postmarked by the deadline two weeks prior to the event weekend.  

Publications and websites that have not covered Road America events within the last year must furnish proof of regular motorsports coverage with their credential request. If you were here for a recent race weekend, please submit print/audio/video clips from your previous Road America coverage.

Confirmations will be sent via e-mail for requests received by the deadline. Members of the media who are approved for an event credential will receive a confirmation within one (1) week prior to the event. No changes on confirmed requests will be accepted after two weeks prior to the event weekend. All changes requested must be explained by the editor or director. If a confirmation has not been received one (1) week prior to the event, please contact the Communications Department before arriving at the track.

Credential Requirements: All persons receiving credentials must sign a release discharging Road America from any liability for personal injury or property damage sustained while on the grounds of Road America. Upon receiving a credential, the holder represents that he or she is an employee of the assigning media, and is covered by workers compensation while performing his or her duties at the event. Media credentials and photo vests at Road America are issued only to recognized newspapers, news/wire services, motorsports publications, national and local television news stations and local radio networks, and other publications or internet sites that regularly cover motorsports. All credential applications must be requested by the editor, sports editor, photography editor, or sports director, and are subject to verification. No freelance journalist or photographer will be credentialed on an individual basis. Road America reserves the right to make all decisions regarding who will be granted credentials and the number of credentials issued per news organization. Road America also reserves the right to revoke the credential and photo vest of any individual at any time for any reason. Credentials are NON-TRANSFERABLE.

Photographers are reminded that photographers meetings are mandatory and failure to appear at one of the non-race day or race day meetings will result in revocation of credentials or non-issuance of a photo vest at the discretion of Road America. Failure to adhere to working policies and regulations detailed at meetings may result in loss of credentials and or a revocation of rights. Photos cannot be used for commercial or retail purposes without express written permission by the visiting series and/or Road America.

Dress Code: While the dress code has been relaxed in recent years, we recommend proper attire in the paddock and garage areas. We suggest you avoid wearing shorts, sleeveless shirts, skirts, dresses and open-toed shoes.

Credential Registration: All track-issued credentials must be picked up on the event weekend at GATE 3, located just off county road J and additional information will be included in the confirmation. Please do not come to the track admin office or media center for credentials. Registration hours will be listed in the confirmation. A valid photo I.D. is required.

SUBMIT REQUESTS WITH THE NAME, AFFILIATION, CONTACT INFO - (EMAIL & PHONE) FOR THE SPECIFIED EVENT VIA EMAIL OR VIA STANDARD MAIL TO:

 Email:  media@roadamerica.com 

 Standard Mail: 

 Road America Communications 

 PO Box 338

 Elkhart Lake, WI 53020

 For questions: Call John Ewert at 920.892.4576 ext. 2007